Capacity Limits for Dropdown Fields

You can set capacity limits on dropdown fields in your guest registration fields! This means you can restrict how many guests select a particular option.

How to Set Capacity Limits

1. Navigate to settings > lists > guest registration field settings.

2. Choose a dropdown field or create a new one.

3. Toggle ON “Enable Capacity Limits” for the field.

4. For each dropdown value, enter the maximum number of guests allowed.

   • Use a whole number.

   • Use 0 if you want no limit on that value.

5. Choose what happens when a value reaches its limit:

   • Disabled with (FULL) label (default)

   • Hidden from the list (if selected)

What Guests Will See

When a guest opens the registration form:

• The system checks how many people have already selected each dropdown value.

• If the number of active guests (statuses: not yet invited, invited, registered, admin approved) meets the limit:

  • The option appears as “guest field (FULL)” and is unselectable.

  • Or is hidden, if you chose that setting.

If all options are full, the guest will see a red message at the top:

“Sorry, registration is suspended because all options for [field name] are full.”

If you have any questions please reach out to your Customer Success Manager or Sponsorworks Support [e-mail].